What a Setup

Did you know that the setup of a meeting room has a direct impact on the meeting’s effectiveness? While a room setup can enhance learning, it can also distract attendees. Learn what setup is best for your next meeting with the following guide:

Boardroom setup: Rectangle or oval shaped table with chairs on both sides.
Best for: smaller, more formal executive style meetings with one facilitator (1-20 people).

U-Shaped setup: Series of tables set up in a "U" shape with chairs on one or both sides.
Best for: promoting an open forum for groups of up to 40 people; good teaching and training or discussion use.

Double U setup: Two U-shaped series of tables set up with chairs.
Best for: same benefits as a U-shape, but can accommodate more people.

Hollow Square setup: Tables placed in a square (or rectangle) shape; chairs placed around the outside of tables; center is empty.
Best for: board meetings, discussions, and brainstorming; can also accommodate multiple speakers and groups up to 40.

Classroom setup: Rows of tables or desks with chairs facing the front of a room.
Best for: teaching or training with one facilitator; doesn’t encourage interactive participation among attendees; can work for groups up to 60.

Chevron setup: Chairs and tables /desks are arranged in rows slanted in a V-shape and separated by a center aisle.
Best for: productive large groups with speaker as focal point; more effective format for participation than a classroom setup.

Cluster of tables setup: Groups of interconnected tables set up at angles so that no back is facing the speaker.
Best for: larger groups – fosters teamwork and creativity.

Banquet setup: Round tables throughout the room.
Best for: meetings with a meal; usually 6 to 10 people at a table.

Theater setup: Seats face front; no tables or desks.
Best for: large groups, seminars, and meetings where audio/visual plays a prominent role.

Circle of chairs setup: Chairs aligned in circular pattern with no tables or desks.
Best for: very informal groups with plenty of group participation; works well for brainstorming and team building.

Conference setup: One large square or rectangle; chairs placed around the outside of table.
Best for: smaller groups up to 25.

Room setup depends on other factors including technology and audio/visual needs. Check with the meeting manager at the location you select for your next meeting and they can help you to determine the best setup for you.